Board_Calendar

The attached calendar of responsibilities was adopted at the February 2001 Board Meeting. It is focused on the logistics of the registration process and on developing the fall program. It is not intended to be all inclusive for all RSA Board activities.

Who	Does What	By When
Chair	Secure railroad trestle for mounting registration sign during March 12-25	Prior Summer
Chair	Reserve in-person registration site	January
Board	Approve registration packets	January Meeting
Chair	Secure Graydon corner for mid March through end of March for sign	February 1
Registrar	Print Registration Forms	February 1
TBD	Update signs for walk-in session dates (if any)	early February
Website Coordinator	Update website and ridgewoodsports.org with program information for new season and registration dates	mid February
Registrar	Get registration packets to the Stable	February 28
Registrar	Receive registration packets, collect and file birth certificates for first-time players, process player and coach data, forward payments to treasurer,	March 1 - September
TBD	Deliver signs for mounting with Dept of Recreation (at Graydon corner) and with Signals Division (for railroad trestle)	March 8 For mounting mid/late March
All	Walk-in registration session (if any)	Mid March
-----	Registration deadline	April 1 extended to May 1 (changed for 2005)
Registrar	Distribute registration and coach data to Division Coordinators	April meeting
Division Coordinators	Determine number of teams, recruit additional coaches if needed	Last half April
Clinics Coordinator	Contract clinic services based on registrations and division plans	May Meeting
Registrar	Distribute late registration and coach data to Division Coordinators	May meeting
NWB Coordinators	Complete team drafts and deliver team names, coaches, and rosters to registrar	before May 21
Fields Coordinator	Finalize playing locations. Communicate NWBSA locations to registrar	before May 21
Registrar	Assemble data and ID cards for NWB	May 21 - May 30
Registrar	Deliver all info to NWB area registrar	before June 1
Intown Coordinators	Finalize number of teams and coach assignments. Send info to registrar and to Intown Scheduling Coordinator	June 1
Drafting Coordinator Or Intown Coordinators	Assign players to teams and communicate to registrar. These are preliminary rosters for intown programs	June meeting
Registrar	Decide whether to communicate coach & team assignments to players and coaches by end of school	June Meeting
Registrar	Centrally mail team and coach assignments to players	TBD pending item above
Registrar	Collect late registrations, distribute late intown players to Drafting Coordinator and late NWB players to NWB Coordinator for team assignments	through Aug 10
Coordinators	Complete team assignments for late registrants and rebalance teams if necessary. FINALIZE rosters with registrar and number of teams with Intown Scheduling Coordinator	Aug 15
Intown scheduling coordinator	Develop master schedule and team schedules, forward to Division Coordinators, Referee Coordinator, and Registrar	Aug 17
Registrar	Centrally mail team assignments, coach names, final rosters, and team schedules to Division Coordinators, players, and coaches	Aug 24
Registrar	Collect late registrations, distribute late players necessary Coordinators for team assignments	through September
Coordinators	Report late team assignments to registrar	through September